China Fleet Trust
China Fleet
Trust
China Fleet Country Club
Donate Now

China Fleet Trust

Privacy Policy

Effective Date: [1 November 2025]

Last Updated: [1 November 2025]

1. Introduction

The China Fleet Trust (“we”, “us”, “our”) is committed to protecting your privacy and ensuring your personal data is handled securely and lawfully. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or interact with our services.We are a registered charity in England and Wales (Charity No. 1135918), supporting Royal Navy and Royal Marines personnel, veterans, and their families

2. What Information We Collect

We may collect and process the following types of personal data:

  • Identity Data: Name, title, date of birth.
  • Contact Data: Email address, postal address, phone number.
  • Donation Data: Amount donated, donation frequency, Gift Aid status (via JustGiving).
  • Beneficiary Support Data: Information submitted via the “Contact Us for Support” link, including service history, family circumstances, health or welfare needs, and other sensitive personal data relevant to assessing support eligibility. This may be submitted directly by the beneficiary or by a third-party welfare worker acting on their behalf.
  • Third-Party Representative Data: Name, organisation, and contact details of welfare workers or representatives submitting support requests on behalf of beneficiaries.
  • Technical Data: IP address, browser type, operating system, and usage data via cookies.
  • Communication Data: Messages, enquiries, or feedback submitted via our website.

3. How We Collect Your Data

We collect data through:

  • Forms you complete on our website, including support request submissions.
  • Donations made via JustGiving.
  • Email or phone correspondence.
  • Cookies and analytics tools.
  • Third-party welfare workers or representatives who submit support requests on behalf of beneficiaries, with appropriate authority or consent

4. How We Use Your Data

We use your personal data to:

  • Process and acknowledge donations.
  • Manage Gift Aid claims (via JustGiving).
  • Respond to enquiries and provide support.
  • Assess and respond to beneficiary support requests, including those submitted by third-party welfare workers.
  • Verify the authority of third-party representatives and communicate with them as necessary to process support requests.
  • Send updates about our charitable work (if you opt in).
  • Improve our website and services.

5. Legal Basis for Processing

We process your data under the following lawful bases

  • Consent: When you opt in to receive communications or submit a support request.
  • Contract: To fulfil donation transactions or provide agreed support.
  • Legal Obligation: For Gift Aid and financial reporting.
  • Legitimate Interests: To improve our services, engage with supporters, and fulfil our charitable objectives.
  • Vital Interests: Where necessary to protect someone’s life or wellbeing, particularly in urgent welfare cases.

6. Sharing Your Data

We do not sell your data. We may share it with:

  • JustGiving: For donation processing.
  • HMRC: For Gift Aid claims.
  • IT and website service providers: For hosting and maintenance.
  • Regulatory bodies: If required by law.
  • Partner organisations or service providers: Where necessary to deliver beneficiary support, and only with your consent or under a lawful basis.
  • Welfare workers or representatives: Where appropriate, to coordinate support for beneficiaries, and only with proper authority or consent.

7. Data Security

We implement appropriate technical and organisational measures to protect your data. All data is stored securely and access is restricted to authorised personnel.

8. Data Retention

We retain personal data only as long as necessary:

  • Donation records: 6 years (for accounting and Gift Aid).
  • Contact and support data: For the duration of support provision and up to 6 years thereafter, unless otherwise required by law or consent is withdrawn.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data.
  • Request correction or deletion.
  • Object to processing.
  • Withdraw consent at any time.
  • Lodge a complaint with the ICO.To exercise your rights, contact us at trust@china-fleet.co.uk.

10. Cookies

Our website uses cookies to enhance user experience. You can manage cookie preferences via your browser settings. See our [Cookie Policy] for more details.

11. Third-Party Links

Our website contains links to external sites, including JustGiving. We are not responsible for their privacy practices. Please review their policies separately.

12. Contact Us

If you have any questions about this Privacy Policy or your data, please contact:

China Fleet Trust
Address: China Fleet Country Club, North Pill, Saltash, PL12 6LJ
Email: trust@china-fleet.co.uk
Phone: 01752 854630